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Data Governance Council

Data Policy at the College of Charleston

Data are an invaluable institutional asset that must be managed and protected through systemic, holistic governance structures and policies. Effective data governance requires a system of accountabilities for information-related processes that encompass the development, alignment, compliance and enforcement of policy to facilitate the resolution of data issues. It is essential that we be consistent and transparent in defining models that describe how we store, access, manage, protect, and report our data and metadata.  It is also imperative to develop strategic recommendations concerning performance management as related to our strategic planning processes to increase effective decision support and efficient operations across the College.

The DGC will have directive authority on recommendations for campus data management, data policy development, oversight of subcommittees, compliance audits, and promotion of improved data governance practices including collection, storage, compilation, and reporting of data.  DGC activities and responsibilities will revolve around risk management, compliance, and campus-wide and department-specific data governance interests. The DGC will also monitor alignment of data collection, storage and reporting with strategic planning goals. The DGC can generate issues and requests to the subcommittees, as well as receive information and requests from the subcommittees.

In regards to campus-wide data administration standards and policies developed by the DGC, the Provost/Executive Vice President for Academic Affairs and the Executive Vice President for Business Affairs will have final approval authority.

At a minimum, the DGC should address the following specific tasks:

Review existing data committees and subcommittees and recommend a coordinated structure that can best accomplish the charge of the DGC. This can include merging or eliminating existing committees or creating new subcommittees. All subcommittees should be tied to the charge of the DGC in an effort to couple the executive, tactical, and operational levels of data management throughout the College of Charleston.

  1. Identify data issues and concerns through assessment of a diverse spectrum of campus constituents including faculty, staff and administration who are engaged in the College’s information decision-support processes.
  2. Form policy recommendations based on results of the above assessments. 
  3. Review, document and recommend business process standards for data management including data definitions, data storage, privacy, reporting, and business intelligence tools.
  4. Monitor alignment of data management with strategic planning goals.